Find next hotkey. Microsoft Word Keyboard Shortcuts

When working in a text editor, one of the most important conditions dynamic work is the use of so-called hot keys, that is, the ability not to select a button or menu item with the mouse pointer, but to replace this method of sending a command to the program by pressing certain keys. Eliminating the need to switch from keyboard to mouse significantly improves your work speed and eliminates distractions. Keyboard combinations in Word can be used for a variety of purposes, including for inserting special characters - for some of them there are system shortcuts that can be changed, and for all others you can program the keyboard yourself. It is very simple and does not require any special skills or knowledge. As a rule, a key combination in Word involves one, two or three modeling, command (ctrl, alt, shift) and one of the keys of the main or numeric block of the keyboard.

How to quickly find out the keyboard shortcut for some commands

You can see keyboard shortcuts in Word for some commands by hovering your mouse over the menu button and waiting a bit. After this, a “tip” will be shown with the name of the command, a combination of hot keys and a description of the command. For example, if you hover over the button with the letter “F” on the “Home” tab, a tooltip with the following text: “Bold (Ctrl+B). Applying bold to selected text." The entry in parentheses shows that pressing two keys simultaneously - ctrl and B - will change the formatting of the selected text fragment. It is worth noting that when a letter is indicated, this means, of course, the Latin alphabet, so in this case you should press not the D/B key, but the B/I key.

The number of commands potentially used by the application user is so large that learning absolutely all the combinations is not necessary, and even impossible. In this article we will focus on the most popular commands, as well as how to program the keyboard yourself.

Em dash and en dash

Both short and em dashes in Word are inserted using a key combination with a certain working skill without any delay in typing.

These signs must be placed in Russian-language texts according to the rules of Russian spelling, while the em dash is used mainly in professional book layouts intended for printing on paper, but even in such files, layout designers often use the en dash - it all depends on the graphics of the text and the chosen font ( narrow font or poetic text with short lines do not require a long character). A dash differs from a hyphen in that it is placed between words and not inside them. difficult words. Its graphic difference from a hyphen is that, firstly, it is longer, and secondly, in most cases it is surrounded by spaces (with the exception of recording time and spatial segments, for example: “Train Samara-St. Petersburg” (the first character here is a dash, the second is a hyphen), “In 1985-1987 he served in the ranks of the Soviet army”).

System (preset) combinations for these characters are as follows:

Em dash in Word: key combination alt+ctrl+num-. (The plus sign does not need to be pressed - it is only needed when writing and means that the keys must be pressed simultaneously. Num- is the minus sign on the numeric keypad (located to the right of the alphabetical one). Check that this key block is turned on: the NumLock indicator should be lit , the block itself is turned on by a key with the same name.)

En dash in Word: key combination ctrl + num- .

The sequence of actions is simple. In order to insert an em dash or em dash in Word using a key combination, just place the cursor at the desired location and press the keys simultaneously. For both the short and em dashes in Word, the key combination can be changed - this is especially true for those who work on laptops whose keyboard requires additional actions to turn on the number pad. How to independently assign hot combinations is described in a special paragraph of this article.

Selecting text fragments

Selecting text in Word using a key combination rather than using the mouse is especially convenient in three cases: when you are processing or typing text on the keyboard and switching to the mouse is inconvenient, as this causes delays in work; when using a laptop that is not connected to a standard mouse, instead of which a touchpad is used, the precise operation of which requires a certain patience and skills; when you need to gradually and carefully highlight lines while reading or studying text.

Text is selected by simultaneously pressing the shift key and one of the arrow keys. Thus, the right arrow will highlight the fragment located to the right of the cursor, and the down arrow will highlight the part of the line to the right of the cursor and the line below the cursor. You can also use the arrows to deselect: if you selected an extra character using the right arrow, press the left arrow, and this character will again be unselected.

To select a line to the end without repeatedly pressing the right arrow, use the end key, and vice versa - the home key while pressing shift will select the entire part of the line from the beginning to the cursor.

You can use the shift key combination with page down or page up to select large sections of text. Alternating these arrow keys will allow you to make voluminous yet precise selections.

Select all

“Select all” in Word using a key combination is much faster than by scrolling through pages for a long time with the left mouse button pressed. Selecting all text (the contents of a file) is required, as a rule, to copy it to another file or to delete it, but no less often it is necessary to format the entire text (apply the same settings to all the contents of the document at once).

To “select all” in Word, you need a very simple key combination: ctrl+A ( english letter A, located on the same key as the Russian F). There is no need to switch to Latin. To remember this combination, it is enough to understand that A is the first letter English word all (all).

This combination works not only in this text editor, but also in most other applications that involve working with text, for example, in browsers. If you need to copy the entire content of a web page, click on any area on the page and then press ctrl+A, all elements will be selected.

The same goes for working with tables. If you need to select all the cells, click on any area inside the table and press the keys, the entire table will be selected.

Non-breaking space

For professional text design, and even more so for book layout, it is often necessary that words or characters within a paragraph be placed on the same line of the paragraph, and not on adjacent ones. For example, first of all, this concerns the recording of initials: they should not be torn off from each other and from the surname: for example, the initials L.S. should not be torn off (located on the previous line) from Vygotsky, the name should be located on one line, and do not carry over to the next one. Secondly, the decoding of numerical signs and their abbreviations cannot be transferred to another line: for example, the number 1999 should not be separated from the year (a very common layout error, when the number is located at the end of one line, and the decoding (g.) is at the beginning next). Also, according to layout rules, you cannot separate a dash from the previous word (the line should not begin with a dash). However, a text editor can arrange characters in a line so that it is in these places - between initials or between a number and an abbreviation - that the line boundary passes.

In all these and in many other cases, at the problematic place where the line should not be broken, a sign should be placed that will combine the words into a formally single word that cannot be transferred to the next line. This is called a "non-breaking space". In Word, the key combination for it is ctrl+alt+space.

Often there is a need not so much for a non-breaking space, but for a space of a fixed size - for the neat design of paragraphs and for prohibiting long empty spaces between words when aligning text in width. In this case, the sign described above is also suitable, that is, for a short space in Word, the key combination ctrl+alt+space is also suitable. This technique is often used when designing headings or headers of a document, as well as when designing table cells.

Insert

One of the most common operations when working with Word documents is transferring fragments from one part of the document to another or to another document. It is much more convenient to initiate both the “copy” and “paste” commands in Word using key combinations than using the context menu. Select the required piece of text and press ctrl+C at the same time. What was selected will be placed by the program on the clipboard. Place the cursor in the place where you want to paste (in the same or another file) and press ctrl+V - the last fragment you copied will be pasted.

This keyboard shortcut for both commands is almost universal for all applications; it can be used both in browsers and in other text editors, and many graphic editors, for example, Adobe package programs, also support these hotkeys.

There are other key combinations in Word for these operations: Each of these options is convenient in its own way. The second of the described options can only be performed right hand- because of this, it seems preferable to many.

Search by document

One of the main advantages of working with an electronic text document is the ability to quickly search for a word or any combination of characters, including non-printable ones. This allows you to quickly navigate a new book when you need to quickly find or check information, and also significantly speeds up work with large amounts of text being edited or created. There is a button in the main menu to call the search window; however, as in other cases, it is more convenient to call it using the keyboard. Finding any character, combination of words or an individual word in Word using a key combination is certainly much faster than being distracted by the mouse and looking for the corresponding button in the menu.

So, to open a window with a document search line, press ctrl+F. In the search bar, enter the word you want to search for. Please note that the text editor is looking for a combination of characters, and not a lexical unit, that is, it will find, unlike an Internet search engine, only the form of the word that you entered.

This keyboard shortcut is also relevant for many programs: it can be used to trigger page searches in browsers and many other applications.

AutoCorrect

If your goals include not only searching, but also automatically replacing found combinations, press ctrl+G, and the search window will open on the desired tab. Autocorrect in Word with a key combination is especially necessary if we're talking about about the same type of editing of a voluminous document. For example, an erroneous spelling of a name needs to be changed throughout a document, or letters in initials need to be swapped.

You can also repeat the action by pressing the F4 key.

Are there keys for accent marks?

There is no key combination as such for the accent mark in Word.

Inserting an accent mark is a stumbling block for many Word users. Many fonts come with a variety of diacritics that are similar to accents, but many of them require additional formatting (for example, the accent may be inserted between letters instead of above them), and others have the wrong shape, size, etc. If in professional programs For layout, this problem is solved by adjusting the kerning, but here the issue of inserting an accent can be solved by assigning special hotkeys for the character you like and once selected.

For example, for the diameter sign in Word, the key combination is also set along the same path for all. They can be assigned to absolutely any symbol.

Assigning and changing keys

Keyboard combinations are assigned to characters in Word using the main menu. Go to the “Insert” tab and find the “Symbol” button on the left. Open it and select "More Symbols". A window will appear for inserting symbols, managing them, and assigning keyboard shortcuts to them.

Select a font, and then any character from the list of this font - left-click on it. At the bottom of the window you can see what system key combination this symbol has, if it exists: just search for the words “key combinations”. If you are not satisfied with it or if it is missing, you can assign keys for this symbol yourself.

Click on the “Keyboard Shortcuts” button and in the window that opens, find the “New Keyboard Shortcut” field. Place the cursor there and press the keys that you want to assign. These can be two or three keys, and one of them must be ctrl or alt, you can add shift to them (one of them, without ctrl or alt, cannot be used as a basic modeling key) and any other key. After clicking, a record of the names of these keys should appear in the field.

The Current Assignment entry will remind you what command is assigned to these keys. For example, as mentioned above, the combination ctrl+V is the system combination for the “paste” command. This always needs to be changed, but will it be convenient? Then the insert will need to be assigned a new combination. And in this case, the habit developed while working with your computer may fail you if you work on another machine.

You can also choose the accent mark you like in Word, the key combination is assigned in the same way, and then you won’t have to choose the right one among many similar signs again - you just need to remember the key combination once.

Special characters

On the Special Characters tab, you can see which keys are assigned to special punctuation characters that are not on your keyboard. These are, for example, a paragraph sign, an ellipsis, an em dash, an en dash, a non-breaking space, a non-breaking hyphen, a copyright symbol, a trademark, etc. For some of them, the system may not assume preset symbols, and their insertion is possible only by selecting a symbol with the mouse. For another part, the combination may not be entirely convenient (for example, the keys may be located far from each other on the keyboard, that is, they must be pressed with both hands) - in any case, any key combinations in Word can be reprogrammed.

Hotkeys not related to inserting characters

In addition to inserting or searching for specific characters, you can also assign keyboard shortcuts to almost any command. The need for this may arise primarily when you constantly use the same function and would like to optimize it. For example, when designing text documents, it is often necessary to change the size of characters (increase or decrease them), and using the mouse and menu button for this is extremely inconvenient.

In order to find out which key combination corresponds to a particular command, you need to go to the Word settings. Click on the Office button (the round button with the Microsoft Office logo in the upper left corner) and in the menu that opens at the bottom, find the “Word Options” button. Next, in the list on the left, find “Settings”. At the bottom of the window that opens, click “Keyboard shortcut: settings.”

To find the command you are interested in, you need to understand how the window that opens is organized. On the left there is a list with the names of the program tabs (main, insert, review, markup, etc.). If you select one of them, a list of commands corresponding to this tab will appear on the right. If you select one of them, you can find a description of each command below. For example: “Home” tab - Command: ShrinkFont - Description: “Reducing the size of the character in the selected fragment.” The corresponding keys are written in the “Keyboard shortcut” field: Ctrl+(. To change them to others (for example, to better remember or for some other purpose), place the cursor in the “New keyboard shortcut” field and press the desired one. Combination keys in Word for the selected command will change.

Thus, the Word application allows you to quickly find out which key combination is programmed by default, as well as change any combinations to your own and set shortcuts for those commands that were not initially assigned keys. Set up keyboard shortcuts gradually, as you work and as the need arises, and in this case there will be no problems with memorization and automation. If the need to use a command arises only from time to time, create a “cheat sheet” file with a list of preset and assigned keys.

The document should look beautiful, so that it is pleasant to look at, so that all tables are neat, the most important thoughts are highlighted, so that there is nothing superfluous on the page and at the same time there are no unreasonably empty spaces. The ideal is not achievable, but there are a number of techniques that make it easier to change a document in order to, through trial and error, get at least a little closer to the cherished perfection.

Font effects play an important role in the perception of text. Let's look at some of them in more detail.

To underline a word, you need to select it and then simultaneously press the Ctrl+U key combination. In this case, both all characters of the selected text and the spaces between them will be underlined. To underline only words you need to use Ctrl+Shift+U. To select a block of text in italics, you can use the combination Ctrl+I. If, to increase clarity, it was decided to highlight some phrases in bold, then for this there is a convenient alternative to the mouse - Ctrl + B.

It is often necessary for a phrase to be typed in capital letters. The easiest way to do this is to immediately type in upper case. However, it is not always possible to do everything correctly, so a special command was developed to convert a selected piece of text into upper or lower case - Shift+F3.

All the key combinations described above work as switches. This means that to return to the previous text input mode, you must press the same key combination again that changed the standard mode. For example, the Ctrl+U command will set the font attribute responsible for the underscore. To remove this attribute and return to the normal style, you must press Ctrl+U again.

Notes and footnotes are an integral part of any creative work. Of course, you can use the menu item of the same name to insert a footnote, but it is much easier to do this by pressing Ctrl+Alt+F.

To insert a page break, it is convenient to use Ctrl+Enter.

Some things can only be done if you use a mouse and keyboard at the same time. The most common example is smooth resizing of table cells. This is achieved by resizing the cell using the mouse and simultaneously pressing the Alt key.

It's no secret that text looks much better on a computer screen or in printed form when it is aligned in width. This alignment is achieved by increasing the length of the space between words. However, such behavior is not always justified. For example, you need to type a sentence that contains a surname and initials. If you put a simple space between them, then when aligned, the initials may be located far from the surname, which is incorrect. To eliminate this effect, there is a special character - a fixed space. The easiest way to insert it is by pressing Ctrl+Shift+Spacebar at the same time.

So, let's summarize.

• to change the font effect, use the commands: Ctrl+I, Ctrt+B, Ctrl+U, Ctrl+Shift+W;
• to convert letters to uppercase: Shift+F3;
• to set a fixed space: Ctrl+Shift+Space;
• to break pages: Ctrl+Enter.

It is impossible to know all the keyboard shortcuts for quick access to menus to simplify basic text editing operations. But the main thing is different. The main thing is to learn to use the set of commands that are used most often than others. Each person will have a unique set. Of course, there will be similarities, but in general, everyone will plan their paperwork differently. Through trial and error, you can find how to quickly perform similar operations in order to save time and effort.

Comments

I knew something, and yet it’s very nice to read systematic information (I didn’t know about footnotes). THANK YOU!

Thank you very much for Shift+F3!!!

thanks for shift+F3, ctrl+alt+F

Thanks for the info. I used it (with a link to the resource) on my website (on the page http://www.yak15.narod.ru/freim6.html). Note: "To underline only words, use Ctrl+Shift+U." But in “So, let’s summarize” - it’s correct (Ctrl+Shift+W). Regards, Oleg.

Thanks for Shift+F3 and Ctrl+Shift+W!

Thank you, it helped. I was looking for a fixed space. Here's another thing if anyone needs Ctrl+= - subscript - often encountered

shift+Ctrl+= - superscript font

Non-breaking hyphen CTRL+SHIFT+HYPHEN. Text with double underlining - Ctrl+Shift+D (Ctrl+Shift+в) Text typed in capitals (reduced capital letters) - Ctrl+Shift+K (Ctrl+Shift+Л) Paragraph alignment: left - Ctrl+q, right - Ctrl+r, centered - Ctrl+e, formatted - Ctrl+j Bulleted list Ctrl+Shift+L Shift paragraph to the right Ctrl+M Increase left indent (except first line) - Ctrl+T

There is also such a function. At the top of Word there is a special menu where you can add any commands for quick access to them. You can launch them very easily by holding ALT + “1 or 2 or 3...” depending on the order in which you have the commands. The order can be changed. I use the FORMAT PATTERN command A LOT. I have it set to "ALT+2". Very useful feature!

The other day I had to use Word and I realized that I couldn’t do without knowing at least the basic hotkey combinations.

Use macros guys, they are irreplaceable.

Even if you are familiar with Microsoft Word, you can handle all its settings perfectly and you are familiar with much of the list, much of this list is used, for example, you can always increase productivity or reduce the number of mouse clicks without being distracted from the keyboard and flight of thoughts.

What is the likelihood that you will remember all these key combinations? Unlikely! Even if you take on board a few of the most necessary things, it will make your life much easier.

I've collected quite a few hotkeys, but they say there are many more and probably only Jedi can remember and use them all.

General program hotkeys

• Ctrl + N: create a new document
• Ctrl+O: Open an existing document
• Ctrl+S: Save the document
• F12: Open the Save As dialog box
• Ctrl+W: close document
• Ctrl+Z: cancel action
• Ctrl+Y: repeat action
• Alt + Ctrl + S: Split window or delete split view
• Ctrl + Alt + O: View structure
• Ctrl + Alt + N: draft
• Ctrl+F2: preview
• F1: Open the help panel
• F9: Update field codes in current selection
• Ctrl+F: search
• F7: Run spell and grammar check
• Shift + F7: Open a thesaurus. If you choose the word Shift + F7 looks up this word in the thesaurus.

Move within a document

You can use keyboard shortcuts to easily navigate throughout your document. This can save time if you have a long document and don't want to scroll or just want to move between words or sentences easily.

• Left/Right Arrow: Move the insertion point (cursor) one character to the left or right
• Ctrl + left/right arrow: Move one word left or right
• Up/Down Arrow: Move up or down one line
• Ctrl + up/down arrow: Move up or down one paragraph at a time
• End: go to the end of the current line
• Ctrl+End: Go to the end of the document
• Home: Go to the beginning of the current line
• Ctrl + Home: Go to the beginning of the document
• Page Up/Page Down: Move up or down one screen
• Ctrl + Page Up / Page Down: Move to the previous or next viewing item (after searching)
• Alt + Ctrl + Page Up / Page Down: go to the top or bottom part current window
• F5: Open the Search dialog with the Go tab selected so you can quickly jump to a specific page, section, bookmark, etc.
• Shift + F5: Loop through the last three locations where the insertion point was placed. If you have just opened a document, Shift + F5 will move you to the last point you edited before closing the document.

Select text

In the previous section, the arrow keys are used to move the cursor, and the Ctrl is used to modify this movement. Using the key Shift for change large quantity These key combinations allow you to select text in different ways.

• Shift + left/right arrow: Extend the current selection by one character left or right
• Ctrl + Shift + Left/Right Arrow: Extend the current selection with one word left or right
• Shift + up/down arrow: extending the range up or down one line
• Ctrl + Shift + up/down arrow: Extend the selection to the beginning or end of the paragraph
• Shift + End: Increase selection to end of line
• Shift + Home: extend selection to the beginning of the line
• Ctrl + Shift + Home / End: Extend selection to the beginning or end of the document
• Shift + Page Down / Page Up: Expanded selection down or up one screen
• Ctrl+A: select the entire document
• F8: Enter selection mode. In this mode, you can use the arrow keys to expand your selection. You can also press F8 up to five times to expand the selection. The first press enters selection mode, the second press selects the word next to the cursor, the third selects the entire sentence, the fourth selects all characters in the paragraph, and the fifth selects the entire document. Pressing Shift + F8 works in the same cycle, but backwards. Clicking Esc to exit selection mode.
• Ctrl + Shift + F8: Select a column. Once you select a column, you can use the left and right arrow keys to expand the selection to other columns.

Editing text

Word also provides a number of keyboard shortcuts for editing text.

• Backspace: delete one character to the left
• Ctrl + Backspace: remove one word from the left
• Delete: remove one character to the right
• Ctrl + Delete: remove one word from the right
• Ctrl+C: Copy text or image to clipboard
• Ctrl+X: Cut selected text or graphics to the clipboard
• Ctrl+V: Paste the contents of the clipboard
• Ctrl+F3: Cut selected text on Spike. Spike is an interesting option on the regular clipboard. You can keep cutting text on Spike, and Word remembers it all. When you paste content Spikes, Word inserts everything you cut, but puts each element on its own line.
• Ctrl + Shift + F3: paste content Spikes
• Alt + Shift + R: Copy the header or footer used in the previous section of the document

Apply character formatting

• Ctrl+B: Bold formatting
• Ctrl + I: Apply italic formatting
• Ctrl+U: Apply underline formatting
• Ctrl + Shift + W: apply underscore formatting to words, but not spaces between words (this is cool, I always couldn’t figure out how to do this)
• Ctrl + Shift + D: Apply double underline formatting
• Ctrl+D: Open the Fonts dialog box
• Ctrl + [ or ]: Decrease or increase font size one dot at a time
• Ctrl + =: substring formatting
• Ctrl + Shift + Plus: superscript formatting
• Shift + F3: Loop format for your text. The available formats are sentence format (the first letter at the beginning of the letter, all others are lowercase), lowercase, uppercase, capital letters (the first letter of each capitalized word), and switch format (which overrides whatever is there).
• Ctrl + Shift + A: Formats all letters to uppercase
• Ctrl + Shift + K: Formats all letters to lowercase
• Ctrl + Shift + C: Copies the highlight character formatting
• Ctrl + Shift + V: Inserts formatting onto selected text
• Ctrl + Space: Removes all manual character formatting from the selection

Apply paragraph formatting

As with character formatting, Word can also do this for formatting paragraphs.

• Ctrl+M: Increases the paragraph indent by one level each time you click
• Ctrl + Shift + M: Decreases the paragraph indent by one level each time you click
• Ctrl+T: Increases the indentation every time you click it
• Ctrl + Shift + T: Each time you click the button, decreases the indentation
• Ctrl+E: Center paragraph
• Ctrl+L: align left
• Ctrl+R: align right
• Ctrl+J: Label a paragraph
• Ctrl + 1: Sets the one-time interval
• Ctrl + 2: set double spacing
• Ctrl + 5: set 1.5 line spacing
• Ctrl + 0: Remove one line space before a paragraph
• Ctrl + Shift + S: Open a popup window to apply styles
• Ctrl + Shift + N: Apply normal paragraph style
• Alt + Ctrl + 1: apply header style 1
• Alt + Ctrl + 2: apply heading style 2
• Alt + Ctrl + 3: apply heading style 3
• Ctrl + Shift + L: apply list style
• Ctrl+Q: Remove all paragraph formatting

Custom characters and page capabilities

• Shift + Enter: Insert line break
• Ctrl + Enter: insert a page break
• Ctrl + Shift + Enter: insert column separator
• Alt + Ctrl + C: insert copyright symbol ©
• Alt + Ctrl + R: insert registered trademark symbol ®
• Alt + Ctrl + T: Insert trademark symbol ™

Working with tables

Navigation in tables is not very similar to navigation in regular text. Instead of clicking your mouse, try these combinations.

Greetings, dear guests of the computer site. In this article we will look at Microsoft Word hotkey combinations to increase your skills in work, as well as reduce the time spent using various functions in this program.

As I already said, you can increase your work speed several times if you use hotkeys. As with the program, many work in text Word editor. This is another useful program from Microsoft Office. So let's look at the keyboard shortcuts most used in work.

Microsoft Word hotkey combinations.

Ctrl + A- Select the entire document.
Ctrl+ C- Copy the selected fragment.
Ctrl + X- Cut the selected fragment.
Ctrl + V- Paste a copied/cut fragment from the clipboard.
Ctrl + F- Open the search window.
Ctrl + Y- Repeat the last action.
Ctrl + Z- Undo the last action.
Ctrl + B- Select bold selected text.
Ctrl + I- Select italics selected text.
Ctrl + U- Underline selected text.
Ctrl + K- Insert link.
Ctrl + S- Save the open document (alternative combination Shift + F12).
Ctrl + W- Close the document.
Ctrl + N- Create a document.
Ctrl + O- Open the document.
Ctrl + D- Open the font window.
Ctrl + Space(Space) - Set the default font for the selected text.
Ctrl + M- Paragraph indentation.
Ctrl + T- Increase left indentation.
Ctrl + E- Align the paragraph to the center of the screen.
Ctrl + L- Paragraph alignment to the left side of the screen.
Ctrl + R- Paragraph alignment to the right side of the screen.
Ctrl + J- Alignment by format.
Ctrl + Shift + L- Bulleted list.
Ctrl + 0 (zero) - Increase or decrease the space before the paragraph by one line.
Ctrl + 1 - Single line spacing.
Ctrl + 2 - Double line spacing.
Ctrl + End- Move to the end of the document.
Ctrl + Home- Move to the beginning of the document.
Ctrl + [left arrow]- Move one word to the left.
Ctrl + [right arrow]- Move one word to the right.
Ctrl + [up arrow]- Go to the beginning of a line or paragraph.
Ctrl + [arrow to down]- Go to the end of the paragraph.
Ctrl + Del- Delete the word to the right of the cursor.
Ctrl + Backspace- Delete the word to the left of the cursor.
Ctrl + Shift + F- Change the font.
Ctrl + Shift + > - Increase font size.
Ctrl + Shift + < - Reduce font size.
Shift + F3- Change the case of letters. Capital letter At the Beginning of Every Word. CAPITAL or lower case of the selected text, to change you need to press the combination of these keys several times.
Ctrl + F1- Open the Taskbar menu.
Ctrl + F2- Display preview.
Ctrl + Enter- Move to the next line.
Ctrl + ] - Increase the font of the selected text.
Ctrl + [ - Decrease the font of the selected text.
Shift + Alt + D- Insert the current date (DD.MM.YYYY).
Shift + Alt + T- Insert current time (HH:MM:SS).

Using function keys in Microsoft Word.

About function keys F1-F12 I have already told you that they are widely used in Microsoft Windows, in many programs. Function keys allow you to access any functions very quickly, just press one of the buttons, and what each of them means for Microsoft Word can be found below.

F1- Open the Help menu.
F2- Move text or picture.
F3- Insert an "AutoText" element.
F4- Repeat the last action (Word 2000+).
F5- Open the "Edit" menu.
F6- Move to the next area.
F7- Check the spelling and grammar of the selected text.
F8- Selection expansion.
F9- Update selected fields.
F10- Go to the "Menu" line.
F11- Go to the next field.
F12- Open the "Save As" menu.

In addition to the Word keyboard shortcuts listed above, you can also use your mouse for ease of use. By the way, don’t forget to read an interesting article in which you will find very useful functions.

• Double-clicking with the left button will highlight the clicked word.
• Triple-clicking with the left button will select the entire paragraph.
• Grab the selected text with the left button and move it to the desired location, then release the button.
• Hold the key Ctrl and spin mouse wheel to reduce or enlarge the document size.

Here are some small tips for beginners on working with Microsoft Word, using hotkey combinations and using mouse shortcuts.

We guarantee you that if you read this material and use this information in your work, using hot keys will reduce your working time significantly!

To simplify working with a computer, basic and frequently repeated actions were duplicated by the developers into keyboard shortcuts. So, working in a certain program and pressing a combination of hot keys, you will get a certain result. This could be opening a menu, copying data, and much more. Please note that there are constant shortcuts that are the same for all programs - a prime example is Ctrl+C, which means copying active data. And keyboard shortcuts that only work in a specific program.

Today we will look at the basic hotkey combinations for Microsoft programs Word. In our work we will use the 2010 version of the editor.
Contents:

We control the program from the keyboard

For your convenience, all combinations considered will be divided into groups.

Pay attention to how the recording should be transcribed. The writing involves the designation of a separate key - a separate letter or control button. The "+" sign indicates that these buttons must be pressed together to get the result.

As an example, consider the following entry - closing the active window Alt+F4. This means that in order to close an active this moment window, you should press the Alt and F4 keys on your keyboard.

General tasks

note. In the previous article, we discussed in detail how to convert pdf to word. You can use it for your own purposes.

We'll start by looking at the Word program's hotkeys, which are responsible for general management tasks.

• To create a non-breaking space use CTRL+SHIFT+SPACEBAR
• To add a non-breaking hyphen - CTRL+HYPHEN
• If you need to put bold style - CTRL+B
• In turn, italic style is set - CTRL+I
• Underline - CTRL+U
• If you change font parameters, then reduce to the previous size - CTRL+SHIFT+<
• Accordingly, increase to the next one - CTRL+SHIFT+>
• If you need to decrease the current font by 1 value - CTRL+[
• Enlarge - CTRL+]
• To remove element formatting - CTRL+SPACEBAR
• Copying the active object - CTRL+C
• Deleting the active object - CTRL+X
• And paste it - CTRL+V
• To use paste special, press - CTRL+ALT+V
• If you need to paste only formatting - CTRL+SHIFT+V
• To undo the last action - CTRL+Z
• And here is its repetition - CTRL+Y
• To open the "Statistics" window - CTRL+SHIFT+G

Documents and web pages

note. inserted using the built-in editor.

Let's get acquainted with the functions of creating documents, viewing them and saving them. The following word hotkeys will help us with this.

• If we have already worked with some document and want to create a new one of the same type - CTRL+N
• If you need to open a document - CTRL+O
• Closing a document - CTRL+W
• If you need to split the document window - ALT+CTRL+S
• To remove the created division, press - ALT+SHIFT+C
• Save the document by pressing - CTRL+S

Find and replace in a document

note. All kinds can be downloaded from our website.

Microsoft Word hotkeys will allow us to search a document using specified criteria and, if necessary, replace characters, words and sentences.

• Finding information in a document - CTRL+F
• Repeat the search using previously specified criteria - ALT+CTRL+Y
• Replacement of characters is carried out using the keys - CTRL+H
• Go to document elements - CTRL+G
• To move between the last four places where changes were made, press - ALT+CTRL+Z
• To open a list of search options, press - ALT+CTRL+HOME
• If you need to move to the place of the previous change - CTRL+PAGE UP
• And if to the next one - CTRL+PAGE DOWN

Document viewing modes

Hotkeys for the Word program can help us set up document viewing modes.

• Activating markup mode - ALT+CTRL+P
• Enabling structure mode - ALT+CTRL+O
• Draft mode - ALT+CTRL+N

We work in the "Structure" mode

This mode makes it easier to work with a document that contains a large amount of information.

• If you need to move a paragraph to a higher level - ALT+SHIFT+LEFT ARROW
• In turn, to the lower one - ALT+SHIFT+RIGHT ARROW
• Make paragraph body text - CTRL+SHIFT+N
• Move selected paragraphs up - ALT+SHIFT+UP ARROW
• Down - ALT+SHIFT+DOWN ARROW
• If you need to expand the text located under the heading - ALT+SHIFT+PLUS SIGN
• To collapse it - ALT+SHIFT+MINUS SIGN
• Expand or collapse all headings, or all text - ALT+SHIFT+A
• Show/hide character formatting - Slash (/) on the numeric keypad
• If you need to display all the text, or the first line of the main text - ALT+SHIFT+L
• Show all headings that are formatted with the "Heading 1" style - ALT+SHIFT+1
• Tab character - CTRL+TAB

Preview, Print

When we created Word document, edited it, you can use the preview to get an idea of ​​how everything will look on paper. And then print it.

• Send document for printing - CTRL+P
• Close/open preview - ALT+CTRL+I
• If viewing at a larger scale, use the arrow keys to move around the page.
• If, when zooming out, you need to move to the previous or next page - PAGE UP or PAGE DOWN
• Go to first page - CTRL+HOME
• To the last one - CTRL+END

Document review

Microsoft Word allows you to review the current document.

• To insert a note, press - ALT+CTRL+M
• Enable/disable correction recording mode - CTRL+SHIFT+E
• Close scan area - ALT+SHIFT+C

Works with footnotes and links

• To mark a table of contents item, press - ALT+SHIFT+O
• Mark the link table element - ALT+SHIFT+I
• Mark the subject index - ALT+SHIFT+X
• Add a regular footnote to the document - ALT+CTRL+F
• Insert an endnote - ALT+CTRL+D

Video for the article:

Conclusion

Use hotkeys - they will help reduce operating time.

Instructions for users - .

Allows you to create document navigation.

Why look for information on other sites if everything is collected here?