Word Hotkeys

When working in a text editor, one of the most important conditions Dynamic work is the use of so-called hot keys, that is, the ability not to select a button or menu item with the mouse pointer, but to replace this method of giving commands to the program by pressing certain keys. Eliminating the need to switch from keyboard to mouse significantly improves speed and reduces distractions. Keyboard shortcuts in Word can be used for a variety of purposes, including inserting special characters - for some of them there are system shortcuts that can be changed, and for all the rest you can program the keyboard yourself. It is very simple and does not require any special skills or knowledge. As a rule, one, two or three modeling, command (ctrl, alt, shift) and one of the keys of the main or numeric keyboard block are involved in the key combination in Word.

How to quickly learn keyboard shortcuts for some commands

Keyboard shortcuts in Word for some commands can be viewed by hovering over the menu button and waiting a bit. After that, a "hint" will be shown with the name of the command, a combination of hot keys and a description of the command. For example, if you hover over the button with the letter "Zh" on the "Home" tab, a tooltip with following text: "Bold (Ctrl+B). Applying Bold Style to Selected Text. The notation in parentheses indicates that pressing two keys at the same time - ctrl and B - will change the formatting of the selected text fragment. It is worth noting that in the case when a letter is indicated, of course, the Latin alphabet is meant, therefore, in this case, you should not press the D / B key, but the B / I key.

The number of commands potentially used by the user of the application is so large that it is not necessary, and even impossible, to learn absolutely all combinations. In this article, we will focus on the most requested commands, as well as how to program the keyboard yourself.

Em dash and en dash

Both short and long dashes in Word are inserted by a key combination with a certain skill of work without any delay in typing.

These signs must be used in Russian-language texts according to the rules of Russian spelling, while the em dash is used mainly in professional layouts of books intended for printing on paper, but even in such files, layout designers often use an en dash - it all depends on the graphics of the text and the selected font ( narrow type or poetic text with short lines does not imply a long character). A dash differs from a hyphen in that it is placed between words, and not inside compound words. Its graphical difference from the hyphen is that, firstly, it is longer, and secondly, in most cases it is surrounded by spaces (with the exception of recording time and space segments, for example: “Train Samara-St. here is a dash, the second is a hyphen), "In 1985-1987 he served in the ranks of the Soviet army").

The system (preset) combinations for these characters are as follows:

Em dash in "Word": keyboard shortcut alt + ctrl + num-. (The plus sign does not need to be pressed - it is only required when recording and means that the keys must be pressed simultaneously. Num- is the minus sign on the numeric keypad of the keyboard (located to the right of the alphabetic one). Check if this key block is enabled: the NumLock indicator should be on , the block itself is turned on by a key with the same name.)

Short dash in Word: ctrl + num- key combination.

The sequence of actions is simple. In order to insert an en dash or an em dash in the "Word" with a key combination, just put the cursor on the right place and press the keys at the same time. For both short and long (large) dashes in Word, the key combination can be changed - this is especially true for those who work on laptops, whose keyboard requires additional actions to turn on the number block. How to independently assign hot combinations is described in a special paragraph of this article.

Highlighting text fragments

Highlighting text in Word with a key combination, and not with a mouse, is especially convenient in three cases: when processing or typing on the keyboard is in progress and it is inconvenient to switch to the mouse, as this causes delays in work; when a laptop is used that is not connected to a standard mouse, instead of which a touchpad is used, the precise operation of which requires some patience and skills; when you need to gradually and accurately select lines while reading or studying the text.

The text is selected by simultaneously pressing the shift and one of the arrow keys. So, the right arrow will select the fragment located to the right of the cursor, and the down arrow will select the part of the line to the right of the cursor and the line below the cursor. You can also use the arrows to deselect: if you selected an extra character with the right arrow, press the left arrow, and this character will again be unselected.

To select a line to the end without resorting to repeated pressing of the right arrow, use the end key (end), and vice versa - the home key (home, beginning) while pressing shift will select the entire part of the line from the beginning to the cursor.

Using the shift and page down (page down) or page up (page up) keys, you can select large sections of text. Alternating these arrow keys will allow you to make volumetric and at the same time precise selections.

Select all

“Select all” in “Word” with a key combination is much faster than by long scrolling through pages with the left mouse button pressed. Selecting the entire text (file content) is required, as a rule, to copy it to another file or to delete it, but it is no less often necessary to format the entire text (apply the same settings to all document content at once).

To "select all" in "Word", the key combination will be very simple: ctrl + A ( English letter A, located on the same key as the Russian Ф). Switching to Latin is not required. To remember this combination, it is enough to understand that A is the first letter English word all (all).

This combination works not only in this text editor, but also in most other applications that involve working with text, such as browsers. If you need to copy the entire content of a web page, click on any area on the page and then press ctrl+A, all items will be selected.

The same goes for working with tables. If you need to select all cells, click on any area inside the table and press the keys, the entire table will be selected.

Non-breaking space

For professional text design, and even more so for book layout, it is very often necessary that words or characters within a paragraph be placed on the same line of the paragraph, and not on adjacent lines. For example, first of all, this concerns the writing of initials: they should not be torn off from each other and from the surname: for example, the initials L. S. should not be torn off (located on the previous line) from Vygotsky, the name should be located on one line, and do not carry over to the next. Secondly, deciphering of numeric characters and their abbreviations cannot be transferred to another line: for example, the number 1999 should not be torn off from the year (a very common layout error when the number is located at the end of one line, and the decoding (g.) - at the beginning next). Also, according to the layout rules, a dash cannot be separated from the previous word (the line must not begin with a dash). However, a text editor can arrange the characters in a line so that it is in these places - between initials or between a number and an abbreviation - that a line boundary will pass.

In all these and in many other cases, in a problematic place where a line should not break, a sign should be placed that will combine the words into a formally single word that cannot be transferred to the next line. This is called "non-breaking space". In Word, the keyboard shortcut for it is ctrl + alt + space.

Often there is a need not so much for a non-breaking space, but for a space of a fixed size - for the neat design of paragraphs and for the prohibition of long empty spaces between words when text is aligned in width. In this case, the sign described above is also suitable, that is, for a short space in Word, the key combination ctrl + alt + space is also suitable. This technique is often used when designing headers or headers of a document, as well as when designing table cells.

Insert

One of the most frequent operations when working with Word documents is the transfer of fragments from one part of the document to another or to another document. It is much more convenient to initiate both the “copy” and “paste” commands in Word with key combinations than using the context menu. Select the desired piece of text and simultaneously press ctrl+C. What was selected will be placed by the program on the clipboard. Place the cursor in the place where you want to paste (in the same or in another file) and press ctrl + V - the last fragment you copied will be pasted.

This keyboard shortcut for both commands is almost universal for all applications, it can be used both in browsers and in other text editors, and many graphic editors, such as programs in the Adobe package, also support these shortcuts.

There are other key combinations in Word for these operations: Each of these options is convenient in its own way. The second of the described options can only be performed right hand- because of this, it seems to many preferable.

Document Search

One of the main advantages of working with an electronic text document is the ability to quickly search for a word or any combination of characters, including non-printable ones. This allows you to quickly navigate in a new book when you need to quickly find or check information, and also significantly speeds up work with large text being edited or created. The button in the main menu is intended to call the search window, however, as in other cases, it is more convenient to call it using the keyboard. Finding any sign, combination of words or a single word in Word with a key combination is certainly much faster than being distracted by the mouse and looking for the corresponding button in the menu.

So, to open a window with a search string for the document, press ctrl + F. Enter the word you want to find in the search bar. Please note that the text editor is looking for a combination of characters, and not a lexical unit, that is, it will find, unlike the Internet search engine, only the form of the word that you entered.

This keyboard shortcut is also relevant for many programs: it can be used to search the page in browsers and in many other applications.

AutoCorrect

If your goals include not only searching, but also automatic replacement of found combinations, press ctrl + G, and the search window will open on the desired tab. Autocorrect in Word with a key combination is especially necessary if we are talking about the same type of editing a voluminous document. For example, in the entire document, you need to change the erroneous spelling of the name or swap the letters in the initials.

You can also repeat the action by pressing the F4 key.

Are there shortcuts for the accent mark?

For the accent mark in Word, the key combination as such is not provided.

Inserting an accent mark is a stumbling block for many Word users. Many fonts come with various accent-like diacritics, but many of them require additional formatting (for example, the accent can be inserted not above the letter, but between letters), and others have the wrong shape, the wrong size, etc. If in professional programs for layout, this problem is solved by setting kerning, here the issue of inserting stress can be solved by assigning special hot keys to the character you like and once selected.

For example, for the diameter sign in Word, the key combination is also set in the same way for all. They can be assigned to absolutely any symbol.

Assigning and changing keys

Symbols in Word are assigned key combinations using the main menu. Go to the "Insert" tab and find the "Symbol" button on the left. Open it and select "More Symbols". A window will appear for inserting characters, managing them, and assigning keyboard shortcuts to them.

Select a font and then any character from the list of that font - click on it with the left mouse button. In the lower part of the window, you can see what system key combination this character has, if it exists: just find the words "keyboard shortcuts". If it does not suit you or if it is missing, you can assign keys to this character yourself.

Click on the "Keyboard Shortcuts" button and in the window that opens, find the "New Keyboard Shortcut" field. Put the cursor there and press the keys you want to assign. It can be two or three keys, and one of them must be ctrl or alt, you can add shift to them (one of them, without ctrl or alt, cannot be used as a basic modeling key) and any other key. After pressing, a record of the names of these keys should appear in the field.

The "Current Assignment" entry will remind you which command is assigned to those keys. For example, as mentioned above, the combination ctrl + V is a system command for the “paste” command. This always needs to be changed, but will it be convenient? Then the insert will also need to be assigned a new combination. And in this case, the habit developed while working with your computer can fail you if you work on a different machine.

You can also choose the accent mark you like in Word, the key combination is assigned in the same way, and then you no longer have to choose the right one among many similar characters - just remember the key combination once.

Special signs

On the Special Characters tab, you can see which keys are assigned to special punctuation marks that are not on the keyboard. These are, for example, a paragraph sign, an ellipsis, an em dash, a non-breaking space, a non-breaking hyphen, a copyright (copyright) sign, a trademark, etc. For some of them, the system may not assume predefined characters, and their insertion is possible only by selecting a character with the mouse. For another part, the combination may not be entirely convenient (for example, the keys may be located far apart on the keyboard, that is, they may be pressed with two hands) - in any case, any key combinations in Word can be reprogrammed.

Hotkeys not related to inserting characters

In addition to inserting or searching for specific characters, you can also assign keyboard shortcuts to almost any command. The need for this may arise, first of all, when you constantly use the same function and would like to optimize it. For example, when designing text documents, it is often necessary to change the size of characters (increase or decrease them), and it is extremely inconvenient to use the mouse and the menu button for this.

In order to find out which keyboard shortcut corresponds to a particular command, you need to go to the Word settings. Click on the Office button (a round button with the Microsoft Office logo in the upper left corner) and in the menu that opens at the bottom, find the "Word Options" button. Next, in the list on the left, find "Settings". At the bottom of the window that opens, click "Keyboard shortcut: settings".

To find the command you are interested in, you need to understand how the window that opened is organized. On the left is a list with the names of the program tabs (main, insert, review, markup, etc.). If you select one of them, then a list of commands corresponding to this tab will be built on the right. If you select one of them, below you can find a description of each command. For example: tab "Home" - Command: ShrinkFont - Description: "Reducing the size of the character in the selection." The corresponding keys are registered in the "Keyboard shortcut" field: Ctrl + (. To change them to others (for example, in order to better remember or for some other purposes), put the cursor in the "New keyboard shortcut" field and press the desired one. Combination keys in Word for the selected command will change.

Thus, the Word application allows you to quickly find out which keyboard shortcut is programmed by default, as well as change any combinations to your own and set combinations for those commands that were not originally assigned keys. Install keyboard shortcuts gradually, as you work and as the need arises, and in this case there will be no problems with remembering and automating. If the need to use the command arises only from time to time, make a "cheat sheet" file with a list of pre-installed and assigned keys by you.

Designed to speed up your work in MS Office and make it more productive. Agree, it is much easier to press Ctrl + C (copy) and Ctrl + V (paste) on the keyboard, instead of executing this command in the traditional way, by pressing the "copy" and "paste" buttons on the taskbar.

However, as you probably noticed, keyboard shortcuts are not assigned to all the functions that Microsoft's office suite offers to our services. For example, I recently told you about how you can speed up work with a MS Word document at times. But this method has one significant disadvantage - after the bookmarks are created, you can use them only by going back to the corresponding panel and activating the desired tool or using the keyboard shortcut CTRL + SHIFT + F5. There seems to be a combination, but very uncomfortable by my standards. Now, if I could replace it with something simpler, for example, with CTRL + W (this combination is already used to close the current document, but, to be honest, I have never used it at all and I don’t really need it) ...

On the other hand, the default "insert picture" tool does not have its own "hot key" at all. Of course, this is not critical - we add graphics to documents not very often, but when you suddenly need to provide a document with a huge bunch of illustrations, you will “suddenly” find that switching the taskbar to the “insert” menu every time is somewhat tedious.

So let's solve these problems, and learn not only to set keyboard shortcuts in MS Word on our own, but also to override the "factory" settings of the text editor!

Well, climbed to assign hot keys in MS Word?

Create your own keyboard shortcuts in MS Word

First of all, open File tab and choose item "Parameters". This time we need "Customize Ribbon" settings block. We select it from the list and see an intriguing phrase: "Customize the Ribbon and Keyboard Shortcuts". It looks like we've come to the right place.

We do not need a long list with available commands now, we look at the very bottom of the parameters window and see the line "Keyboard Shortcuts". Feel free to press "Settings..." button and admire the very unfriendly looking Keyboard Settings window.

Let's see what keyboard shortcuts set in MS Word by default for this command

In fact, there is nothing wrong here - although the list of available commands is named on English language, hints explaining the meaning remain in Russian, moreover, the tools are structured in the same order in which they are located on the MS Word toolbar. That is, first, in the list on the left, I select "Categories: Insert Tab", and then in the list on the right, the command "EditBookmark" ( edit bookmark - from English.).

Adding new keyboard shortcuts

Once the selection is made, the program displays the already used keyboard shortcut (CTRL+SHIFT+F5). I select it and click the Delete button. Now I left-click in the "New keyboard shortcut" field and press CTRL + W on the keyboard, click "Assign" and "OK" next. Done, I just redefined the "hot keys", making MS Word a little more convenient for me.

In this case, there are two subtleties:

• The "standard" keyboard shortcut, if you don't like it, you can not delete it. The program also provides for the fact that several hot keys can be assigned to the same tool.
• The new keyboard shortcut must be pressed on the keyboard, and not tried to be entered in text.
• If the new keyboard shortcut is already in use by another function, the program will warn you about it

The first line is a warning that this keyboard shortcut is already in use, the second is that the changes are written to the main template

Although, that's not all! Did you notice the point "Save changes to..."? Yes, as in the case with , all changes can be applied both to a separate document and to common pattern program work ( Normal.dotm). I chose the second option, so when I close the text editor, I will need to follow the same steps that were described in that article.

Also you may be interested in:

The other day I had to use Word and I realized that I can’t do without knowledge of at least basic hotkey combinations. And all I had to do was remove all hyperlinks from the document, and it would take too long to remove each one individually. What can we say about those people who use Word daily. This article is for them.

1. Keys for quickly moving through the text

1. Home - moves the text input cursor to the beginning of the line (on incomplete keyboards, the same effect is achieved through the fn + ← key combination).
2. End - moves the text input cursor to the end of the line (on incomplete keyboards, the same effect is achieved through the fn + → key combination).
3. ←→↓ - keys for moving the input cursor through the text.
4. Ctrl + → - move the cursor one word to the right.
5. Ctrl + ← - move the cursor one word to the left.
6. Page Up - one screen page up.
7. Page Down - one screen page down.
8. Ctrl + Page Up - one page up.
9. Ctrl + Page Down - one page down.
10. Ctrl + Home - go to the beginning of the text / document.
11. Ctrl + End - go to the end of the text / document.
12. Shift + F5 - Go to the location where the text was last edited.

2. Function keys in Microsoft Word

1. F1 - enable help;
2. F2 - move the text (select the text, press F2, then insert the cursor in the place where you want to move the text);
3. F3 - insert autotext elements;
4. F4 - repeat the last action;
5. F5 - call the dialog box for switching to the desired page, line, section, etc. document;
6. F6 - move to the next area of ​​the window or frame;
7. F7 - spell check;
8. F8 - selection expansion;
9. F9 - go to the main menu;
10. F12 - enable the "Save as ..." command.

3. Keyboard shortcuts

3.1. Shift key and function key combinations:

• Shift + F1 - display context help;
• Shift + F2 - copy the selected text;
• Shift + F3 - change the case of letters;
• Shift + F4 - call the "Find", "Replace" or "Go to" dialog box;
• Shift + F5 - go to the last change;
• Shift + F8 - decrease selection;
• Shift + F10 - call the context menu.

3.2. Keyboard shortcuts "Ctrl" and function keys:

• Ctrl + F2 - document preview;
• Ctrl + F3 - cutting the selected text fragment;
• Ctrl + F4 - close the program window;
• Ctrl + F6 - go to the next window;
• Ctrl + F7 - select the "Move" command;
• Ctrl + F12 - open a document.

3.3. Alt key and function key combinations:

• Alt + F4 - exit the program Microsoft Word;
• Alt + F5 - restore the previous size of the program window;
• Alt + F7 - Search for the next spelling or grammatical error in the document.

3.4. Some combinations of the "Ctrl" key with other keys in the Microsoft Word program:

• Ctrl + Shift + Space - Create a non-breaking space.
• Ctrl + Shift + - (hyphen) - Creates a non-breaking hyphen.
• Ctrl + Shift + - (hyphen) - soft wrap.
• Ctrl + N - call the "create document" command.
• Ctrl + O - open a document.
• Ctrl + W - close the document.
• Ctrl + S - save the document.

4. Functions of the "Enter" key when working with text

Specifying the end of a paragraph:

• splitting the line into two at the point where the cursor is;
• inserting an empty line - before the current one, if you press Enter at the beginning of the line; -after the current one, if you press Enter at the end of the line.

5. Functions of the "Delete" key when working with text

1. delete the character to the right of the text entry cursor;
2. gluing lines, if you press Delete at the end of the line;
3. Ctrl + Delete - This combination deletes the entire word to the right of the cursor.

6. Functions of the "Backspace" key when working with text

1. delete the character to the left of the cursor;
2. gluing lines if you press Backspace at the beginning of a line;
3. Ctrl + Delete - delete the entire word to the left of the cursor.

Microsoft Word has great amount tools that allow you to change the text beyond recognition. Any of them can be found in standard menus(version 2003 and earlier) or on the tool ribbon (version 2007 and later). But if you need a quick conversion of the document, then using the program's graphical interface makes you do unnecessary actions and waste time. Therefore, the developers have come up with combinations of hot keys or hotkeys to access the main functions using the keyboard.

Function keys

They are in the first row of the keyboard. They have inscriptions in the range F1-F12. Their functions are shown in the table below.

Window control

First part Microsoft programs Word, which can be controlled by hotkeys, is a window and an interface. Button combinations that allow you to do this are summarized in the table below.

Note: "system" means that the hotkey from Word can also be used in Windows.

File operations

The second function of hotkeys in the Microsoft Word editor is to operate with commands located in the "File" menu (all versions except 2007) and "Office" (Word 2007). These include:

Hot keys in Word "Create Document", "Open", "Print" are universal for software packages of other developers.

Moving around the worksheet

Hotkeys in Word are also assigned to perform this task. They are used in conjunction with special keys located in the navigation block on the right side of the keyboard. The table shows their capabilities.

All these special keys are duplicated in the numeric keypad. To use it, you need to turn off the input of numbers by pressing the NumLock button 1 or 2 times. The shutdown is confirmed by the first non-burning light above the digital block.

Text selection

The third use for hotkeys is the text selection operation. Her most famous command in Word is "Select All" (shortcut Ctrl + A). It selects all text in the document. But more often you need to select small fragments. Therefore, there are other combinations. Their list is given in the table below.

Text editing

The fourth group of hot keys in Word is for editing text. There are few combinations, and they can also be used to work with non-editable fragments. Here is their list:

Formatting

The fifth option for using hotkeys in Word is formatting. The list of documented commands is shown in the table below.

Unfortunately, other formatting tools are not connected to hotkeys in Word. To continue using the keyboard for formatting, you can add your own combinations or use alternative controls enabled by the Alt or F10 keys.

Symbols

Their library in the editor is quite large. Many symbols used in documents can be found in it. For example, the sign of the diameter. In Word, the hot key for it and other symbols is Alt + X, where X is the number of the desired character, which can be found at the bottom of the list window.

The table below lists the 10 characters with their embed codes.

Assigning individual hotkeys

As an example of how to use this feature, let's add word hot the "Insert rows below" key, since it is not assigned by default. To do this, you need:

In this way, you can bind any tool that is present in Microsoft Word to keyboard shortcuts.

Greetings, dear guests of the computer site. In this article, we will look at Microsoft Word hotkey combinations to increase our skills at work, as well as reduce the time to use various functions in this program.

As I already said, you can increase the speed of work several times if you use hotkeys. As with the program, many work in text Word editor. This is another useful program from Microsoft Office. And so let's look at the keyboard shortcuts most used in the work.

Hot key combinations in Microsoft Word.

ctrl + A- Select the entire document.
ctrl+ C- Copy the selected fragment.
ctrl + X- Cut the selected fragment.
ctrl + V- Paste the copied/cut fragment from the clipboard.
ctrl + F- Open the search window.
ctrl + Y- Repeat the last action.
ctrl + Z- Undo the last action.
ctrl + B- Highlight bold selected text.
ctrl + I- Highlight in italics selected text.
ctrl + U- Underline selected text.
ctrl + K- Insert a link.
ctrl + S- Save the opened document (alternative combination Shift + F12).
ctrl + W- Close the document.
ctrl + N- Create a document.
ctrl + O- Open document.
ctrl + D- Open font window.
ctrl + Space(Space) - Make the default font for the selected text.
ctrl + M- Paragraph indent.
ctrl + T- Increase left margin.
ctrl + E- Align the paragraph to the center of the screen.
ctrl + L- Paragraph alignment on the left side of the screen.
ctrl + R- Paragraph alignment on the right side of the screen.
ctrl + J- Alignment by format.
ctrl + Shift + L- Bulleted list.
ctrl + 0 (zero) - Increase or decrease the spacing before the paragraph by one line.
ctrl + 1 - Single line spacing.
ctrl + 2 - Double line spacing.
ctrl + End- Move to the end of the document.
ctrl + Home- Move to the beginning of the document.
ctrl + [left arrow]- Move one word to the left.
ctrl + [right arrow]- Move one word to the right.
ctrl + [up arrow]- Move to the beginning of a line or paragraph.
ctrl + [arrow to down]- Move to the end of a paragraph.
ctrl + Del- Delete the word to the right of the cursor.
ctrl + backspace- Delete the word to the left of the cursor.
ctrl + Shift + F- Change font.
ctrl + Shift + > - Increase font size.
ctrl + Shift + < - Decrease font size.
Shift + F3- Change letter case. Capital letter At the Beginning of Every Word. CAPITAL or lower case of the selected text, to change you need to press the combination of these keys several times.
ctrl + F1- Open the Taskbar menu.
ctrl + F2- Display preview.
ctrl + Enter- Move to the next line.
ctrl + ] - Increase the font of the selected text.
ctrl + [ - Reduce the font of the selected text.
Shift + alt + D- Insert the current date (DD.MM.YYYY).
Shift + alt + T- Insert the current time (HH:MM:SS).

Using function keys in Microsoft Word.

Pro function keys F1-F12 I have already told you that they are widely used in Microsoft Windows, in many programs. Function keys allow you to access any functions very quickly, just press one of the buttons, and what each of them means for Microsoft Word can be found below.

F1- Open the "Help" menu.
F2- Move text or picture.
F3- Insert "Autotext" element.
F4- Repeat last action (Word 2000+).
F5- Open the "Edit" menu.
F6- Go to the next area.
F7- Check spelling and grammar of the selected text.
F8- Expansion selection.
F9- Update selected fields.
F10- Go to the "Menu" line.
F11- Go to the next field.
F12- Open the "Save As" menu.

In addition to the above Word keyboard shortcuts, you can also use your mouse to make your work easier. By the way, do not forget to read an interesting article, in which you will find very useful features.

• Double-clicking with the left button will highlight the clicked word.
• Triple-clicking the left button will select the entire paragraph.
• Grab the selected text with the left button and move it to the desired location, then release the button.
• hold key ctrl and twist mouse wheel to reduce or enlarge the document.

Here are some tips for beginners to work with Microsoft Word, using keyboard shortcuts and using mouse shortcuts.